Beer, Cider & Mead

Registration and entries open 25 March 2025.

Early Bird Entries Close 23 May 2025

International entries close: 20 June 2025

Local Entries close: 4 July 2025

Cut off date to pay for entries 11 July 2025

First delivery option (2-day delivery window): General Sample delivery: 21 and 22 July 2025 to tasting venue just outside Stellenbosch, South Africa.

Second delivery option (45-day delivery window – from 2 June to 18 July 2025) - to DHL Paarl, and Stellenbosch, South Africa, for samples arriving from afar.

Third delivery option (window of many months), any time before the sample tasting, until 18 July 2025, to Stellenbosch, for samples sent early, to make sure they arrive on time.

General results released 30 July 2025, except Olive and Olive Oil results, released 20 August 2025.

Early Bird Entries are, R1510.00 excl. VAT per entry (approximately USD95 or EUR90). Entries should be entered by 23 May 2025.

Regular Entry is, R1895.00 excl. VAT per entry (approximately USD120 or EUR110), if entered by 4 July 2025.

Stickers are R470.00 excluding VAT per 1000 (approximately USD30 or EUR27).

One entry comprises one variation of a product, for instance, banana flavour, and strawberry flavour versions would be two different entries. If there are flavour, taste or chemical differences between products, they would constitute separate entries. When in doubt: One flavour = one entry.

If the same product that is chemically, and taste-wise identical, come in different forms of packaging (for example glass and plastic refills) or in different sizes (250 ml, 500 ml etc.), they only have to be entered once in whichever size presented. We will provide additional personalised certificates to all the packaging sizes if necessary, but the certificate is normally made out to the product, and not the particular packaging format.

If the same product (that is chemically and flavour-wise identical), is available under different brand names, the product may only be entered once, and we will provide additional personalised certificates to all the brand names if the product is awarded.

Most often you can add your own type or flavour, by clicking on "Other" in dropdown menus, as illustrated in the video below.

To submit online entries, you have to register online on the registration page.

Once you are registered, you can either directly proceed to submit entries online, or login later with your email address and password that was emailed to you, on the login page.

Below is a very short video showing the basic process of logging in, and submitting an entry online.

The samples needed for the different categories will be as follows:

Baked Goods and Confectionary

• For all baked goods and confectionary, a minimum of 2 separate containers/packets containing samples, with a minimum combined weight of 400 grams is needed.
• Please respect the cold chain at all times when sending samples.

Beer, Cider and Mead

• Each entry requires a minimum of 2 samples with a minimum total combined volume of 400ml.
• These samples need to be in their final bottled/packaged format, and no tank samples are allowed. No kegs are allowed.

Charcuterie and Meat products

For dried and cured meats, the following samples are needed:

• A minimum of 2 separate containers/packets with a minimum combined weight of 240 grams.

For all other meat samples:

• A minimum of two containers comprising a minimum combined weight of 400 grams is needed.

Please respect the cold chain at all times when sending samples.

Chocolate and Confectionary

• For all individual chocolates and confectionary that are all of the same types, a minimum of 2 separate containers/packets containing confectionary, with a minimum combined weight of 400 grams/ml is needed.
• For boxed chocolates, a minimum of 3 boxes is needed.
• Please ensure that samples will not melt when sending them.
• Samples will be put in the fridge after receiving them.

Coffee

For pre-ground coffee or beans:

• A minimum of two containers totalling a minimum combined weight of 500 gram is needed per entry.

For pods:

• Ten capsules per entry.

Condiments and sauces, including balsamic vinegar and soya sauce

• A minimum of 2 separate containers/packets with a minimum combined weight of 180 grams/ml.
• Multipacks may not be entered as samples.

Convenience Foods

• For all convenience food, a minimum of 2 separate containers/packets containing samples, with a minimum combined weight of 400 grams/ml is needed.
• Please respect the cold chain at all times when sending samples.

Dairy products

• For milk, a minimum of two separate containers, with a minimum combined volume of 1 litre, is needed.
• For all other dairy products, a minimum of 2 separate containers/packets with a combined weight of 400 grams/ml is needed.
• Entrants may at their own discretion supply one whole cheese with a minimum weight of 750 grams instead of two packets.
• Multipacks may not be entered as samples.
• Please respect the cold chain at all times when sending samples.

Drinks

• Each entry requires a minimum of 2 samples, totalling a minimum combined volume of 400 ml. These samples need to be in their final bottled or packaged format.
• For drinks that need to be prepared (need to have water, milk etc added), a minimum of two containers, with a minimum combined volume of 400ml is needed.
• A product may only be entered once, even if it is available under a different brand name.
• Multipacks may not be entered as samples.
• Please respect the cold chain at all times when sending samples.

Meat and Charcuterie products

For dried and cured meats, the following samples are needed:

• A minimum of 2 separate containers/packets with a minimum combined weight of 240 grams.

For all other meat samples:

• A minimum of three containers comprising a minimum combined weight of 500 grams is needed.

Please respect the cold chain at all times when sending samples.

Olive Oil (Extra Virgin) and Olives

Table olives:

• A minimum of two containers, totalling a minimum combined weight of 400 grams, is needed for olives.

Olive oil:

• A minimum of two containers, totalling a minimum combined volume of 400ml, is needed.

Other types of oil (not extra virgin olive oil)

• A minimum of two containers, totalling a minimum combined volume of 400ml, is needed.

Salt, spices, herbs, pepper, Dukkah and mixtures of dry ingredients.

• For all salt, spices, herbs, pepper, Dukkah and mixtures of dry ingredients, a minimum of 2 separate containers/packets with a minimum combined weight of 150 grams/ml is needed.
• Multipacks may not be entered as samples.

Pasta

• A minimum of two packets/containers with a minimum combined weight of 400 grams or more are needed per entry.

Preserves, Honey and Syrup

• For all condiments and sauces, a minimum of 2 separate containers/packets with a minimum combined weight of 400 grams/ml is needed.
• Multipacks must not be entered as samples.

Snacks and cereal

• For all snacks and cereal, a minimum of 2 separate containers/packets containing samples, with a minimum combined weight of 400 grams/ml, is needed.
• Multipacks must not be entered as samples.

Spirits, Liqueurs and Wine

• For products in 500/750ml bottles, a sample has to comprise two bottles/containers per entry. For products in containers smaller than 500ml, a sample has to comprise a minimum of three units with a minimum combined volume of 750ml.
• Samples need to be in their final bottled or packaged format.
• No tank samples are allowed.

Tea

• A minimum of two containers, totalling a minimum combined weight of 400 grams is needed.

Wine, Spirits and Liqueurs

• • For products in 500/750ml bottles, a sample has to comprise two bottles/containers per entry. For products in containers smaller than 500ml, a sample has to comprise a minimum of two units with a minimum combined volume of 400ml.
  • Samples need to be in their final bottled or packaged format.
  • No tank samples are allowed.

The award may only be used for the particular product that was entered, but if the exact same product (that is organoleptically and chemically identical), is marketed under a different brand name, the award may be used on that product as well. An additional award certificate will be granted at no extra cost to the other identical products.

Where the quality of the product is dependent on the vintage, a particular batch of ingredients, or any other factors that make the quality of the product batch-dependant, the award may only be used on the particular batch that won the award.

Professional chefs, with professional equipment, follow the exact instructions of the person entering. Products are however evaluated from the viewpoint of the consumer, and products that are too complicated for the average consumer to prepare will be scored down.

The judging process will be audited by an accredited auditing firm to ensure that the judges are not influenced and that the tasting is done blind, and conforms to international standards.

The same product cannot be entered twice. For example, coffee that is available in different formats, for instance, pods, beans and ground coffee may only be entered once, and if awarded, we will provide additional certificates to represent all formats.

The same product may not be entered by different parties or people.

A product may only be entered into one category per year.

Products that contain CBD and THC may enter, and if it is not stated in the category entered, please mention it after the name of the product.

Please include the flavour or any other distinguishing details of your product in its name when doing the entry online, to be able to identify every product afterwards.

Products that are entered must be sensorially and chemically identical to commercial products they represent in every practical way.

Companies may enter as many products as they want.

You are welcome to choose your own category or contact us.

The organisers may change the category of the product to a category more suitable for judging at their own discretion.

There are three delivery options:

• First Option (2-day window – 21 and 22 July 2025) - for samples located close to the event in Stellenbosch, South Africa.

• Second delivery option (45-day delivery window – from 2 June to 18 July 2025) - to DHL Paarl, and Stellenbosch, South Africa, for samples arriving from afar.
• Third delivery option (window of many months), any time before the sample tasting, until 18 July 2025, for samples sent early, to make sure they arrive on time.

First Option (2-day window) - for samples located close to the event

Samples must be delivered between 09:00 and 16:00 on 21 and 22 July 2025.

Participants may use any courier, but please ensure that samples are delivered to:

The Aurora International Taste Challenge
C/o Michelle Grimbeek
The Conference Centre
Klein Joostenberg
R304 Muldersvlei
Koelenhof Road
Stellenbosch
South Africa
Map reference: https://maps.app.goo.gl/d8FqZcKnd1CETFg76

The person receiving the samples:

Michelle Grimbeek
Email:michelle@ttpromotions.co.za
Mobile: +27 (0)82 773 0738

GPS coordinates: - 33 82’ 66 21 S / 18 79” 55 15 W

Samples must be delivered between 9:00 and 16:00 on the two days allocated (21 and 22 July 2025).

Second Delivery option:

Second delivery option (45-day delivery window – from 2 June to 18 July 2025) - to DHL Paarl, and Stellenbosch, South Africa, for samples arriving from afar.

When sending samples that need to remain at a constant temperature during the cold chain, discuss the appropriate packaging and shipping option with DHL to ensure the products do not arrive over a weekend when no cold chain facilities are available.

Please send samples to:

DHL Paarl
35 Zandwyk Park
Old Paarl Road
Paarl
South Africa
For the attention of The Aurora International Taste Challenge
Tank Town Promotions (Pty) Ltd
Customs Reg # 21782915
VAT # 4160278406
C/o Marijke Douglas
Map reference: https://maps.app.goo.gl/YnurDXHgMTbrapEu9

DHL will consolidate the samples to make sure they are delivered on time.

Products from outside South Africa need the necessary time to clear customs. Also, add the wording: “Samples of no commercial value - for attention The Aurora International Taste Challenge C/o Marijke Douglas”.

Please allow at least two weeks for samples to clear the port authority.

Third delivery option (from any date, as long as it arrives by 18 July 2025).

Send the samples to:

Tank Town Promotions (Pty) Ltd
Customs Reg # 21782915
VAT # 4160278406
9 Forest Road
Welgevonden
Stellenbosch
7600
South Africa
Map reference: https://maps.app.goo.gl/G2zMtUZ7GYyNTHEC9

C/o Louis Nel
Mobile: +27 (0)82 775 87 26
Courier please phone ahead for a PIN

International spirits/wine/liqueurs and alcoholic beverage samples that are sent by courier, should have every package and way bill marked as, "NOT FOR RESALE. SAMPLES ONLY".

The transport cost of samples, as well as import duty and customs costs, are for the entrant's account. The alcohol level of the samples has to be indicated on the commercial invoice, especially if the product is something that would normally have alcohol (like alcohol-free beer or gin) because it is used to determine the tariff codes. The event organisers will not be responsible for any costs related to receiving the samples. Shipments must be shipped DDP, and the shipping documents must be made out to the following consignee:

Tank Town Promotions (Pty) Ltd
Customs Reg # 21782915
VAT # 4160278406
9 Forest Road
Welgevonden
Stellenbosch
7600
South Africa

Co. Louis Nel
Mobile: +27 (0)82 775 87 26

Your courier company will have to take care of every aspect of the journey, including the time the samples may be at the port authority. The AITC does not intervene or facilitate any aspects of transport, except receiving the samples at the designated locations.

We have two preferred suppliers, namely DHL and Jet8. DHL covers the whole world, while Jet8 specialises in countries like Japan, Thailand, Myanmar, Bangladesh and Canada.

For DHL, please contact Marijke Douglas at DHL by email at mailto:Marijke.Douglas@dhl.com or contact her at +27 (0)21 872 4717 for more details.

When making use of JET8, please contact Momo Arai by email at event@jet8cargo.com

You do not need to be registered by a certain body, like the FDA, for example. You will need a commercial invoice with realistic values for the products. For samples with a volume of above 12 litres, special arrangements have to be made.

To make sure alcoholic samples arrive in time, the samples can be sent way ahead of time, earlier than that indicated for other samples. Always indicate the alcohol percentage with alcoholic products, and even products that do not contain alcohol, like alcohol-free gin, that might be confused with alcoholic gin.

When you register, you receive an email with your username and password. Please search for this email, and if necessary look in your spam folder.

To avoid missing any emails, or correspondence, it is the responsibility of entrants to add the domain "aurorachallenge.com" to the safe sender's list, to avoid missing any correspondence. In Outlook, go to the "Home" Tab, and in the "Delete" group, select the arrow next to "Junk". Select "Junk Email Options". In the "Junk Email Options" dialogue box, go to the "Safe Senders" tab. Select Add. Add the domain aurorachallenge.com and click "OK". The domain will then appear on the safe sender's list. Select "OK".

If you cannot find the email, please contact us.

Every year, the details of companies change, or we need additional information. We, therefore, require all companies to register afresh every year.

When you register for the year, you receive an email with your username and password. Please search for this email, and if necessary look in your spam folder.

To avoid missing any emails, or correspondence, it is the responsibility of entrants to add the domain "aurorachallenge.com" to the safe sender's list, to avoid missing any correspondence. In Outlook, go to the "Home" Tab, and in the "Delete" group, select the arrow next to "Junk". Select "Junk Email Options". In the "Junk Email Options" dialogue box, go to the "Safe Senders" tab. Select Add. Add the domain aurorachallenge.com and click "OK". The domain will then appear on the safe sender's list. Select "OK".

If you cannot find the email, please contact us.

There are several ways to pay once entries have been completed.

• Bank EFT - banking details will be on the invoice - only for local payments.
• Payfast online payment – Some credit cards, including American Express, not accepted.
• PayPal online in USD and EUR - All credit cards, including American Express accepted.

Foreign currency invoices may only be paid by non-South African companies and individuals.

Entries that are not fully paid by the cut-off date may be disqualified. Samples of disqualified products will not be judged or returned.

No refund of entry fees will be done once entries have closed. If the entry is withdrawn, or if the sample does not arrive in time, no refund will be given. It is the responsibility of the entrant to manage entries and delivery, to make sure the correct samples arrive on time, and only samples that all samples that have to be judged are delivered on time.

Yes, if you would like to send your samples at any time as long as it arrives in time – even if it arrives very early, this is the address:

Tank Town Promotions (Pty) Ltd
Customs Reg # 21782915
VAT # 4160278406
9 Forest Road
Welgevonden
Stellenbosch
7600
South Africa
Map reference: https://maps.app.goo.gl/G2zMtUZ7GYyNTHEC9

Co. Louis Nel
Mobile: +27 (0)82 775 87 26
Couriers please phone ahead for PIN.

International spirits/wine/liqueurs and alcoholic beverage samples that are sent by courier, should have every package and way bill marked as, "NOT FOR RESALE. SAMPLES ONLY".

The transport cost of samples, as well as import duty and customs costs, are for the entrant's account. The event organisers will not be responsible for any costs related to receiving the samples. Shipments must be shipped DDP, and the shipping documents must be made out to the following consignee:

We have two preferred suppliers, namely DHL and Jet8. DHL covers the whole world, while Jet8 specialises in countries like Japan, Thailand, Myanmar, Bangladesh and Canada.

Please contact Marijke Douglas at DHL by email at Marijke.Douglas@dhl.com or contact her at +27 (0)21 872 4717 for more details.

When making use of JET8, please contact Momo Arai by email at event@jet8cargo.com

You do not need to be registered by a certain body, like the FDA, for example. You will need a commercial invoice with realistic values for the products. For samples with a volume of above 12 litres, special arrangements have to be made.

To make sure alcoholic samples arrive in time, the samples can be sent way ahead of time, earlier than that indicated for other samples. Always indicate the alcohol percentage with alcoholic products, and even products that do not contain alcohol, like alcohol-free gin, that might be confused with alcoholic gin.

Our system is set up to respect the cold chain when we receive samples. All sampling receiving procedures are geared to allow for cool room temperature, refrigeration or freezing storage conditions as needed.

We will ensure products are handled with the utmost respect and delicacy to maximise quality until the product is evaluated.

International spirits/wine/liqueurs and alcoholic beverage samples that are sent by courier, should have every package and way bill marked as, "NOT FOR RESALE. SAMPLES ONLY".

The transport cost of samples, as well as import duty and customs costs, are for the entrant's account. The alcohol level of the samples has to be indicated on the commercial invoice, especially if the product is something that would normally have alcohol (like alcohol-free beer or gin) because it is used to determine the tariff codes. The event organisers will not be responsible for any costs related to receiving the samples. Shipments must be shipped DDP, and the shipping documents must be made out to the following consignee:

Tank Town Promotions (Pty) Ltd
Customs Reg # 21782915
VAT # 4160278406
9 Forest Road
Welgevonden
Stellenbosch
7600
South Africa
Map reference: https://maps.app.goo.gl/G2zMtUZ7GYyNTHEC9

Co. Louis Nel
Mobile: +27 (82) 775 87 26
Courier please phone ahead for PIN.

We have two preferred suppliers, namely DHL and Jet8. DHL covers the whole world, while Jet8 specialises in countries like Japan, Thailand, Myanmar, Bangladesh and Canada.

Please contact Marijke Douglas at DHL by email at Marijke.Douglas@dhl.com or contact her at +27 (0)21 872 4717 for more details.

When making use of JET8, please contact Momo Arai by email at event@jet8cargo.com

You do not need to be registered by a certain body, like the FDA, for example. You will need a commercial invoice with realistic values for the products. For samples with a volume of above 12 litres, special arrangements have to be made.

To make sure alcoholic samples arrive in time, the samples can be sent way ahead of time, earlier than that indicated for other samples.

The samples needed for the different categories will be as follows:

Baked Goods and Confectionary

• For all baked goods and confectionary, a minimum of 2 separate containers/packets containing samples, with a minimum combined weight of 400 grams is needed.
• Please respect the cold chain at all times when sending samples.

Beer, Cider and Mead

• Each entry requires a minimum of 2 samples with a minimum total combined volume of 400ml.
• These samples need to be in their final bottled/packaged format, and no tank samples are allowed. No kegs are allowed.

Charcuterie and Meat products

For dried and cured meats, the following samples are needed:

• A minimum of 2 separate containers/packets with a minimum combined weight of 240 grams.

For all other meat samples:

• A minimum of two containers comprising a minimum combined weight of 400 grams is needed.

Please respect the cold chain at all times when sending samples.

Chocolate and Confectionary

• For all individual chocolates and confectionary that are all of the same types, a minimum of 2 separate containers/packets containing confectionary, with a minimum combined weight of 400 grams/ml is needed.
• For boxed chocolates, a minimum of 3 boxes is needed.
• Please ensure that samples will not melt when sending them.
• Samples will be put in the fridge after receiving them.

Coffee

For pre-ground coffee or beans:

• A minimum of two containers totalling a minimum combined weight of 500 gram is needed per entry.

For pods:

• Ten capsules per entry.

Condiments and sauces, including balsamic vinegar and soya sauce

• A minimum of 2 separate containers/packets with a minimum combined weight of 180 grams/ml.
• Multipacks may not be entered as samples.

Convenience Foods

• For all convenience food, a minimum of 2 separate containers/packets containing samples, with a minimum combined weight of 400 grams/ml is needed.
• Please respect the cold chain at all times when sending samples.

Dairy products

• For milk, a minimum of two separate containers, with a minimum combined volume of 1 litre, is needed.
• For all other dairy products, a minimum of 2 separate containers/packets with a combined weight of 400 grams/ml is needed.
• Entrants may at their own discretion supply one whole cheese with a minimum weight of 750 grams instead of two packets.
• Multipacks may not be entered as samples.
• Please respect the cold chain at all times when sending samples.

Drinks

• Each entry requires a minimum of 2 samples, totalling a minimum combined volume of 400 ml. These samples need to be in their final bottled or packaged format.
• For drinks that need to be prepared (need to have water, milk etc added), a minimum of two containers, with a minimum combined volume of 400ml is needed.
• A product may only be entered once, even if it is available under a different brand name.
• Multipacks may not be entered as samples.
• Please respect the cold chain at all times when sending samples.

Meat and Charcuterie products

For dried and cured meats, the following samples are needed:

• A minimum of 2 separate containers/packets with a minimum combined weight of 240 grams.

For all other meat samples:

• A minimum of three containers comprising a minimum combined weight of 500 grams is needed.

Please respect the cold chain at all times when sending samples.

Olive Oil (Extra Virgin) and Olives

Table olives:

• A minimum of two containers, totalling a minimum combined weight of 400 grams, is needed for olives.

Olive oil:

• A minimum of two containers, totalling a minimum combined volume of 400ml, is needed.

Other types of oil (not extra virgin olive oil)

• A minimum of two containers, totalling a minimum combined volume of 400ml, is needed.

Salt, spices, herbs, pepper, Dukkah and mixtures of dry ingredients.

• For all salt, spices, herbs, pepper, Dukkah and mixtures of dry ingredients, a minimum of 2 separate containers/packets with a minimum combined weight of 150 grams/ml is needed.
• Multipacks may not be entered as samples.

Pasta

• A minimum of two packets/containers with a minimum combined weight of 400 grams or more are needed per entry.

Preserves, Honey and Syrup

• For all condiments and sauces, a minimum of 2 separate containers/packets with a minimum combined weight of 400 grams/ml is needed.
• Multipacks must not be entered as samples.

Snacks and cereal

• For all snacks and cereal, a minimum of 2 separate containers/packets containing samples, with a minimum combined weight of 400 grams/ml, is needed.
• Multipacks must not be entered as samples.

Spirits, Liqueurs and Wine

• For products in 500/750ml bottles, a sample has to comprise two bottles/containers per entry. For products in containers smaller than 500ml, a sample has to comprise a minimum of three units with a minimum combined volume of 750ml.
• Samples need to be in their final bottled or packaged format.
• No tank samples are allowed.

Tea

• A minimum of two containers, totalling a minimum combined weight of 400 grams is needed.

Wine, Spirits and Liqueurs

• • For products in 500/750ml bottles, a sample has to comprise two bottles/containers per entry. For products in containers smaller than 500ml, a sample has to comprise a minimum of two units with a minimum combined volume of 400ml.
  • Samples need to be in their final bottled or packaged format.
  • No tank samples are allowed.

Only samples that arrive by courier at the designated drop-off point will be accepted. Samples will not be fetched from anywhere else, including the post office.

Samples should not be sent through the post office system at any time. Only packages from courier companies will be accepted.

Products that are sent that have to maintain the cold chain, need to be packed accordingly, and overnight services can be used.

Late entries might not be accepted.

It is the responsibility of the entrant to work closely with their courier or postal service to know which products are allowed over borders, and which need special permission or certificates. Honey, for example, is only allowed if radiated.

Only samples that are within their Sell-by/Best Before/ Use by date will be judged, and will otherwise be disqualified.

Products that arrive that have damage to their packaging, or that pose the faintest threat of being spoilt, will be disqualified without exception. Robust products, like for example canned goods that have a few dents, will be allowed.

Packaging material involved with the shipping of samples will not be returned.

Entries that arrive too late to be judged, or entries that are cancelled for any reason, will not be returned.

There are three delivery options:

• First Option (2-day window – 21 and 22 July 2025) - for samples located close to the event in Stellenbosch, South Africa.

• Second delivery option (45-day delivery window – from 2 June to 18 July 2025) - to DHL Paarl, and Stellenbosch, South Africa, for samples arriving from afar.
• Third delivery option (window of many months), any time before the sample tasting, until 18 July 2025, for samples sent early, to make sure they arrive on time.

First Option (2-day window) - for samples located close to the event

Samples must be delivered between 09:00 and 16:00 on 21 and 22 July 2025.

Participants may use any courier, but please ensure that samples are delivered to:

The Aurora International Taste Challenge
C/o Michelle Grimbeek
The Conference Centre
Klein Joostenberg
R304 Muldersvlei
Koelenhof Road
Stellenbosch
South Africa
Map reference: https://maps.app.goo.gl/d8FqZcKnd1CETFg76

The person receiving the samples:

Michelle Grimbeek
Email:michelle@ttpromotions.co.za
Mobile: +27 (0)82 773 0738

GPS coordinates: - 33 82’ 66 21 S / 18 79” 55 15 W

Samples must be delivered between 9:00 and 16:00 on the two days allocated (21 and 22 July 2025).

Second Delivery option:

Second delivery option (45-day delivery window – from 2 June to 18 July 2025) - to DHL Paarl, and Stellenbosch, South Africa, for samples arriving from afar.

When sending samples that need to remain at a constant temperature during the cold chain, discuss the appropriate packaging and shipping option with DHL to ensure the products do not arrive over a weekend when no cold chain facilities are available.

Please send samples to:

DHL Paarl
35 Zandwyk Park
Old Paarl Road
Paarl
South Africa
For the attention of The Aurora International Taste Challenge
Tank Town Promotions (Pty) Ltd
Customs Reg # 21782915
VAT # 4160278406
C/o Marijke Douglas
Map reference: https://maps.app.goo.gl/YnurDXHgMTbrapEu9

DHL will consolidate the samples to make sure they are delivered on time.

Products from outside South Africa need the necessary time to clear customs. Also, add the wording: “Samples of no commercial value - for attention The Aurora International Taste Challenge C/o Marijke Douglas”.

Please allow at least two weeks for samples to clear the port authority.

Third delivery option (from any date, as long as it arrives by 18 July 2025).

Send the samples to:

Tank Town Promotions (Pty) Ltd
Customs Reg # 21782915
VAT # 4160278406
9 Forest Road
Welgevonden
Stellenbosch
7600
South Africa
Map reference: https://maps.app.goo.gl/G2zMtUZ7GYyNTHEC9

C/o Louis Nel
Mobile: +27 (0)82 775 87 26
Courier please phone ahead for a PIN

International spirits/wine/liqueurs and alcoholic beverage samples that are sent by courier, should have every package and way bill marked as, "NOT FOR RESALE. SAMPLES ONLY".

The transport cost of samples, as well as import duty and customs costs, are for the entrant's account. The alcohol level of the samples has to be indicated on the commercial invoice, especially if the product is something that would normally have alcohol (like alcohol-free beer or gin) because it is used to determine the tariff codes. The event organisers will not be responsible for any costs related to receiving the samples. Shipments must be shipped DDP, and the shipping documents must be made out to the following consignee:

Tank Town Promotions (Pty) Ltd
Customs Reg # 21782915
VAT # 4160278406
9 Forest Road
Welgevonden
Stellenbosch
7600
South Africa

Co. Louis Nel
Mobile: +27 (0)82 775 87 26

Your courier company will have to take care of every aspect of the journey, including the time the samples may be at the port authority. The AITC does not intervene or facilitate any aspects of transport, except receiving the samples at the designated locations.

We have two preferred suppliers, namely DHL and Jet8. DHL covers the whole world, while Jet8 specialises in countries like Japan, Thailand, Myanmar, Bangladesh and Canada.

For DHL, please contact Marijke Douglas at DHL by email at mailto:Marijke.Douglas@dhl.com or contact her at +27 (0)21 872 4717 for more details.

When making use of JET8, please contact Momo Arai by email at event@jet8cargo.com

You do not need to be registered by a certain body, like the FDA, for example. You will need a commercial invoice with realistic values for the products. For samples with a volume of above 12 litres, special arrangements have to be made.

To make sure alcoholic samples arrive in time, the samples can be sent way ahead of time, earlier than that indicated for other samples. Always indicate the alcohol percentage with alcoholic products, and even products that do not contain alcohol, like alcohol-free gin, that might be confused with alcoholic gin.

Only samples that arrive by courier at the designated drop-off point will be accepted. Samples will not be fetched from anywhere else, including the post office.

Samples should not be sent through the post office system at any time. Only packages from courier companies will be accepted.

Products that are sent that have to maintain the cold chain, need to be packed accordingly, and overnight services can be used.

Late entries might not be accepted.

It is the responsibility of the entrant to work closely with their courier or postal service to know which products are allowed over borders, and which need special permission or certificates. Honey, for example, is only allowed if radiated.

Only samples that are within their Sell-by/Best Before/ Use by date will be judged, and will otherwise be disqualified.

Products that arrive that have damage to their packaging, or that pose the faintest threat of being spoilt, will be disqualified without exception. Robust products, like for example canned goods that have a few dents, will be allowed.

Packaging material involved with the shipping of samples will not be returned.

Entries that arrive too late to be judged, or entries that are cancelled for any reason, will not be returned.

There are three delivery options:

• First Option (2-day window – 21 and 22 July 2025) - for samples located close to the event in Stellenbosch, South Africa.

• Second delivery option (45-day delivery window – from 2 June to 18 July 2025) - to DHL Paarl, and Stellenbosch, South Africa, for samples arriving from afar.
• Third delivery option (window of many months), any time before the sample tasting, until 18 July 2025, for samples sent early, to make sure they arrive on time.

First Option (2-day window) - for samples located close to the event

Samples must be delivered between 09:00 and 16:00 on 21 and 22 July 2025.

Participants may use any courier, but please ensure that samples are delivered to:

The Aurora International Taste Challenge
C/o Michelle Grimbeek
The Conference Centre
Klein Joostenberg
R304 Muldersvlei
Koelenhof Road
Stellenbosch
South Africa
Map reference: https://maps.app.goo.gl/d8FqZcKnd1CETFg76

The person receiving the samples:

Michelle Grimbeek
Email:michelle@ttpromotions.co.za
Mobile: +27 (0)82 773 0738

GPS coordinates: - 33 82’ 66 21 S / 18 79” 55 15 W

Samples must be delivered between 9:00 and 16:00 on the two days allocated (21 and 22 July 2025).

Second Delivery option:

Second delivery option (45-day delivery window – from 2 June to 18 July 2025) - to DHL Paarl, and Stellenbosch, South Africa, for samples arriving from afar.

When sending samples that need to remain at a constant temperature during the cold chain, discuss the appropriate packaging and shipping option with DHL to ensure the products do not arrive over a weekend when no cold chain facilities are available.

Please send samples to:

DHL Paarl
35 Zandwyk Park
Old Paarl Road
Paarl
South Africa
For the attention of The Aurora International Taste Challenge
Tank Town Promotions (Pty) Ltd
Customs Reg # 21782915
VAT # 4160278406
C/o Marijke Douglas
Map reference: https://maps.app.goo.gl/YnurDXHgMTbrapEu9

DHL will consolidate the samples to make sure they are delivered on time.

Products from outside South Africa need the necessary time to clear customs. Also, add the wording: “Samples of no commercial value - for attention The Aurora International Taste Challenge C/o Marijke Douglas”.

Please allow at least two weeks for samples to clear the port authority.

Third delivery option (from any date, as long as it arrives by 18 July 2025)

Send the samples to:

Tank Town Promotions (Pty) Ltd
Customs Reg # 21782915
VAT # 4160278406
9 Forest Road
Welgevonden
Stellenbosch
7600
South Africa
Map reference: https://maps.app.goo.gl/G2zMtUZ7GYyNTHEC9

C/o Louis Nel
Mobile: +27 (0)82 775 87 26
Courier please phone ahead for a PIN

Because DHL consolidates deliveries, the prices will be reduced. Make sure you arrange with Marijke on Marijke.Douglas@dhl.com or phone her on +27 (0)21 872 4717 to get the necessary detail.

Overnight deliveries and deliveries from outside of South Africa will be at normal DHL rates.

Only samples sent from outside of South Africa will accrue taxes, clearance and customs fees.

International spirits/wine/liqueurs and alcoholic beverage samples that are sent by courier, should have every package and waybill marked as, "NOT FOR RESALE. SAMPLES ONLY".

The transport cost of samples, as well as import duty and customs costs, are for the entrant's account. The event organisers will not be responsible for any costs related to receiving the samples. Shipments must be shipped DDP, and the shipping documents must be made out to the following consignee:

Tank Town Promotions (Pty) Ltd
Customs Reg # 21782915
VAT # 4160278406
9 Forest Street
Welgevonden
Stellenbosch
7600
South Africa

DHL is our Logistics partner and is well-versed regarding local shipping. Please contact Marijke Douglas at DHL by email at Marijke.Douglas@dhl.com or contact her at +27 (0)21 872 4717 for more details.

You do not need to be registered by a certain body, like the FDA for example. You will need a commercial invoice with realistic values for the products. For samples with a volume of above 12 litres, special arrangements have to be made.

To make sure alcoholic samples arrive in time, the samples can be sent way ahead of time, earlier than that indicated for other samples.

For every country, this is different, so it is best to liaise with your courier company regarding this to make sure you are covered.

Normally, the paperwork needed is not that complicated, but we know for the following two instances where extra paperwork is needed:

• For dairy products, you need a veterinary certificate and an import permit.
• Honey needs to be radiated, and you need an import certificate.

It is best to consult your courier/transport company to make sure.

DHL and JET8 are our Logistics partners, and they are well-versed regarding local shipping.

Please contact Marijke Douglas at DHL by email at Marijke.Douglas@dhl.com or contact her at +27 (0)21 872 4717 for more details.

When making use of JET8, please contact Momo Arai by email at event@jet8cargo.com

International samples that are sent by courier, should have every package and way bill marked as, "NOT FOR RESALE. SAMPLES ONLY".

The transport cost of samples, as well as import duty and customs costs, are for the entrant's account. The event organisers will not be responsible for any costs related to receiving the samples. Shipments must be shipped DDP, and the shipping documents must be made out to the following consignee:

Tank Town Promotions (Pty) Ltd
Customs Reg # 21782915
VAT # 4160278406
9 Forest Road
Welgevonden
Stellenbosch
7600
South Africa

Co. Louis Nel
Cell: +27 (82) 775 87 26

We have to stress how important the courier company is for transporting your samples. They can be the difference between success, and failure to arrive.

The award artwork may be used on the specific product that was awarded, subject to a non-exclusive licence agreement, subject to the terms of the non-exclusive license agreement. As long as the award is used, along with the year it was achieved, it may be used indefinitely.

Where the quality of the product is dependent on the vintage, a particular batch of ingredients, or any other factors that make the quality of the product batch-dependant, the award may only be used on the particular batch that won the award.

The award may only be used for the particular product that was entered, but if the exact same product (that is organoleptically and chemically identical), is marketed under a different brand name, the award may be used on that product as well. An additional award certificate will be granted at no extra cost to the other identical products.

Where the quality of the product is dependent on the vintage, a particular batch of ingredients, or any other factors that make the quality of the product batch-dependant, the award may only be used on the particular batch that won the award.

The judging process will be audited by an accredited auditing firm to ensure that the judges are not influenced and that the tasting is done blind, and conforms to international standards.

Products will generally be judged on aroma, flavour, mouth feel and overall impression using a proprietary scoring system. Besides these basic criteria, each category will have more relevant and specific criteria to evaluate every category on its own strengths.

Professional chefs, with professional equipment, follow the exact instructions of the person entering. Products are however evaluated from the viewpoint of the consumer, and products that are too complicated for the average consumer to prepare will be scored down.

During judging, products are always evaluated double-blind, meaning that the tasters have no idea of who produced the products, or the name of the products, except the type of product evaluated, and the needs and expectations that the product is supposed to fulfil.

The judges each make up their own minds as to the quality of the product, without conferring with each other to reach a consensus. The judges' score is not subject to their own taste, instead, they evaluate products from the viewpoint of consumers who love products in that category.

Beverages, sauces and food products will be served at the appropriate temperature.

We make use of the finest experts with intensive international experience to evaluate the products. The judges consist of chefs, sommeliers and product-specific experts with an intimate knowledge of quality.

Stickers may only be purchased from the organisers and may not be printed by any other party. With the stickers, there is a very high standard involved, with the printing, paper and foiling.

Only Silver, Gold and Double Gold stickers will be printed by the AITC. Silver, and Trophy stickers may be incorporated into packaging, and the artwork may be used digitally.

The sticker artwork may however be incorporated in packaging, as long as the artwork is not used on its own to represent a free standing sticker.

Representation of what the individual stickers will look like:

Examples of sticker artwork that may be incorporated in packaging.

Stickers can also be represented in black and white, or in other colours in packaging, as long as the original award is not called into confusion. For example, a silver award cannot be represented with gold colours.

Similar artwork that can be used, with or without the bottom ribbon.

You may definitely incorporate your award in your label, and we will provide you with the vector artwork at no extra cost. The artwork comes in a few different versions, but you are welcome to change the colours to fit in with your label, as long as you do not change the colour of a silver award to gold, or something similar that can be confusing.

Here is an example of the variations of the artwork that can be used.

The individual stickers, however, may only be printed by the AITC. With the stickers, there is a very high standard involved, with the printing, paper and foiling. Only Silver, Gold and Double Gold stickers will be printed by the AITC.

Stickers will be available to buy for winning products at R470.00 excluding VAT per 1000 (approximately USD30 or EU27).

Stickers come in multiples of 1 000.

The stickers are 25 mm in diameter.

The stickers are printed with bright, cold foil.

The stickers come on rolls that have a 41 mm core diameter, and are wound leading edge left. Different core sizes, or winding techniques if needed, must be specified when the final sticker count is confirmed.

An electronic certificate will be emailed to the winning participants. Subject to adherence to the terms of the non-exclusive licence agreement, winners will also have a non-exclusive licence to make use of the digital award artwork kit, with various logos and award artwork to use on their product, in email signatures, in digital and in print media for a period of three years from the time the awards are announced (except for products that are vintage dependant, or subject to special circumstances that vary from batch to batch). No physical trophies or awards are presented.

There will be only one print run, and excess stickers will be allocated on a first-come, first-served basis. Your stickers are printed especially for you at your request, and if you do not want the stickers, please do not order.

The company where we will leave the stickers to be picked up can arrange transport to anywhere in the world. The award winners deal directly with the transport company, for transport quotes or any pick-up related issues.

There are no licensing costs, and the entrants are free to use the award artwork as they see fit for a period of three years (subject to a non-exclusive licence agreement).

Where the quality of the product is dependent on the vintage, a particular batch of ingredients, or any other factors that make the quality of the product batch-dependant, the award may only be used on the particular batch that won the award.

Stickers may only be printed by the AITC.

Sticker and award artwork may be incorporated into the labels of products at no extra cost.

Artwork may only be used in association with the product that won the award, for a period of three years.

Award artwork may be used on the awarded producer's website, or email signature to show that they won an award, but must be associated with the specific products that won the award.

Award artwork may not be used in any way where it is implied that other products that did not win awards, won awards.

If the product changes significantly chemically, or sensorially, the award cannot be used in association with the product any more.

When you enter your product, you are asked how many stickers you would like to order if that product is awarded.

After that, you are again on two different occasions asked to confirm the quantity (in case the quantity changes, or if you decide either to order or not to order).

After the results are released, there is the final cut-off time for sticker confirmation, and the stickers are printed on your request, and you are obliged to pay for the stickers.

Please ensure you are reachable by email because if you do not change your order, your last order will stand.

If you do not want stickers, if you are in doubt that you want stickers, or if somebody who determines if your company will order the stickers has perhaps not given the go-ahead, do not order stickers. Enter “0” – zero during entry, or later when asked to confirm the sticker quantity.

There will be only one print run, and excess stickers will be allocated on a first-come, first-served basis. Your stickers are printed especially for you at your request, so if you do not want the stickers, do not order them.

The company where we will leave the stickers to be picked up can arrange transport to anywhere in the world.

If you cannot arrange for the collection of the stickers in South Africa, which is very straightforward, please do not order stickers.

Stickers come in multiples of 1 000, and 2000.

The stickers are 25 mm in diameter.

The stickers are printed with bright, cold foil.

The stickers come on rolls that have a 41 mm core diameter, and are wound leading edge left. Different core sizes, or winding techniques if needed, must be specified when the final sticker count is confirmed.

The individual stickers, however, may only be printed by the AITC. When printing the stickers, there is a very high standard involved, with the printing, paper and foiling. Only Silver, Gold and Double Gold Stickers will be printed.

The stickers will be available approximately two weeks after the results have been confirmed.

The stickers will be available for collection at an address in Stellenbosch, Western Cape, South Africa, for the account of the entrant. It is the responsibility of the entrant to arrange payment for the stickers, and arrange for the pick-up of the stickers. The company where the stickers can be picked up can arrange for the stickers to be sent by courier, and you can liaise directly with them.

There are several ways to pay for the stickers:

• EFT payment to bank account. Banking details will be on the invoice - only for local payments
• Payfast online payment – Some credit cards, including American Express, not accepted.
• PayPal online in USD and EUR - All credit cards, including American Express accepted.

Foreign currency invoices may only be paid by non-South African companies and individuals.

Superior products will be granted Silver, Gold and Double Gold awards to recognise products with excellent taste. Very rarely are Trophy awards awarded. These producers will be able to display this award artwork on the product itself, in digital and print media for a period of three years from when the awards are granted, as long as the quality of the product does not change from that of the original sample, and dependent on the terms of a non-exclusive licence agreement.

Trophy awards will also be conferred on products that are truly exceptional, and top of their class.

Stickers may be purchased from the organisers and may not be printed by any other party. Only Silver, Gold and Double Gold stickers will be printed by the AITC.

There will be only one print run, and extra stickers will be allocated on a first-come, first-served basis.

The sticker artwork may however be incorporated in packaging, as long as the artwork is not used on its own to represent a free standing sticker.

Our judges have extensive international taste experience and can judge products from both a local and international standpoint.

Only samples that arrive by courier to the designated address will be accepted. Samples will not be fetched from any other address.

Avoid using the local post office, or sending via the post office at all times. Samples will not be picked up from the post office.

A product may only be entered once, even if it is available under a different brand name.

Entries will only be accepted in English.

Tank samples will not be accepted as entries into the event.

There is no minimum stock quantity needed to enter a product.

A product that received an award in a previous year’s event may be entered again.

Each participant will be responsible for all delivery costs, customs, duties, taxes and insurance. These must be paid by the participant before sending the entry samples, and the participant will be responsible for clearing and the associated costs at customs where applicable.

It is the participant’s responsibility to have insurance for samples, as they will be transported at the participant’s risk. Tank Town Promotions (Pty) Ltd will not be accountable in any way whatsoever for any loss or damage to the samples before, during, or after the event.

All samples are to be clearly labelled to identify the entries. This information includes the name of the manufacturer, the commercial name of the product, and the particular variant of the product if appropriate.

Because this is an international event, the basic guidelines for classes must be followed, but it is up to the entrant to choose a class that is appropriate relative to their own frame of reference. The judges reserve the right to move the product to a more appropriate class.

All entries must arrive, having maintained the cold chain as appropriate, from the producer to the delivery point, and must be in suitable and hygienic packaging.

The same product, even if under a different brand or name, may not be entered twice.

Any products left over after judging become the property of the event.

Only commercially operated importers, producers or distributors that abide by the food laws of the country of origin may enter.

Winners will be asked to supply the event organisers with high-resolution pack shots for use on its website, and in marketing materials. By entering this event, the participant grants The Aurora International Taste Challenge unlimited use of these images.

Be sure to securely wrap entries with bubble wrap or similar material to secure your entries against breakage. Please wrap your final package in a plastic bag and make it leakproof to prevent leakage and damage to other products. Label samples as fragile.

Specialised packaging material or any other packaging material will not be returned. Specialised packaging material can significantly preserve the final quality and viability of the sample being judged.

If styrofoam peanuts are used for packaging, please secure them in a container that will not cause leakage or spillage of the packaging materials.

International entries must take the necessary precautions to prevent breakage and hold-ups in customs, and are encouraged to use local agents to deliver samples.

If more than one box of samples is delivered, please mark the boxes as “Box 1 of 5”, “Box 2 of 5” etc.

After winners are announced, no additional samples are needed.

Leftover samples will become the property of the event.

The decision of the judges is final, and no feedback will be given.

We will not engage in correspondence involving products that did not win an award or did not do well enough.

Some of the judges may be producers or sponsors, but none of them will judge the category they entered a product.

Products that are not fit for human consumption (e.g. dog food, foul smelling food (unless it is characteristic of type e.g. certain cheeses or kimchi) etc.), or that are perceived to be such, will not be evaluated.

Discounts will be given to entries in the form of a reduced fee (the early bird fee), if entered by the cut-off date set for the particular year, the event it held.

The Aurora International Taste Challenge is not a trade show or public event. Only the organisers and judges are present.

There will be no prize-giving ceremony or trade / public tasting afterwards.